How To Give Someone Access To Your Outlook Calendar

Introduction

Do you want to share your Outlook calendar with someone else? Maybe you have an assistant or a colleague who needs to keep track of your schedule. Fortunately, Outlook makes it easy to share your calendar with others. In this article, we will show you how to give someone access to your Outlook calendar in just a few simple steps.

Step 1: Open Your Calendar

The first step is to open your calendar in Outlook. Click on the “Calendar” icon in the bottom left corner of the screen. This will open your calendar in the main window.

Step 2: Share Your Calendar

To share your calendar with someone else, you need to click on the “Share” button in the top ribbon. This will bring up a menu of options, including “Calendar Permissions.”

Step 3: Set Permissions

In the “Calendar Permissions” window, you can set the level of access that you want to give to the other person. You can choose from a range of options, from “Free/Busy time” to “Owner” access. Be sure to select the appropriate level of access depending on the person’s role.

Step 4: Add the Person

To add the person you want to share your calendar with, click on the “Add” button in the “Calendar Permissions” window. This will bring up the “Add Users” window.

Step 5: Choose the Person

In the “Add Users” window, you can search for the person you want to share your calendar with. You can enter their name or email address in the search bar. Once you have found the person, select them from the list and click “Add.”

Step 6: Send the Invitation

After you have added the person, you need to send them an invitation to share your calendar. Click on the “Send” button in the “Calendar Permissions” window to send the invitation.

Step 7: Accept the Invitation

The person you have invited will receive an email invitation to share your calendar. They need to open the email and click on the “Accept” button to accept the invitation.

Step 8: Enjoy Shared Access

Once the person has accepted the invitation, they will be able to view your calendar and make changes depending on the level of access you have given them. Congratulations, you have successfully shared your Outlook calendar with someone else!

Conclusion

In this article, we have shown you how to give someone access to your Outlook calendar in just a few simple steps. By following these instructions, you can share your schedule with your colleagues, assistants, or anyone else who needs to keep track of your activities. Sharing your calendar can help you to save time and stay organized, so give it a try today!

Question and Answer

Q: Can I share my Outlook calendar with multiple people?

A: Yes, you can share your calendar with multiple people. Simply repeat the steps above for each person you want to share your calendar with.

Q: Can I revoke someone’s access to my calendar?

A: Yes, you can revoke someone’s access to your calendar at any time. Simply go back to the “Calendar Permissions” window and remove their name from the list of users.

Q: What happens if I give someone “Owner” access to my calendar?

A: If you give someone “Owner” access to your calendar, they will have full control over it. They will be able to add, delete, and modify appointments and events on your calendar.