How To Set Up Out Of Office In Outlook Calendar

Introduction

Are you going on vacation or taking a break from work? Don’t forget to set up your out of office message in Outlook Calendar. This feature allows you to automatically reply to emails and let your colleagues know that you are away and when you will be back. In this article, we will guide you through the steps to set up out of office in Outlook Calendar.

Step 1: Open Outlook Calendar

The first step is to open Outlook Calendar. You can do this by clicking on the Calendar icon in the bottom left corner of your Outlook window.

Step 2: Click on File

Once you have opened the Outlook Calendar, click on the File tab in the top left corner of the screen. This will open the File menu.

Step 3: Click on Automatic Replies (Out of Office)

In the File menu, click on the Automatic Replies (Out of Office) option. This will open the Automatic Replies dialog box.

Step 4: Turn on Automatic Replies

In the Automatic Replies dialog box, click on the radio button next to “Send automatic replies”. This will turn on the Automatic Replies feature.

Step 5: Set Your Out of Office Message

Now it’s time to set up your out of office message. In the text box provided, type your message. Make sure to include the dates when you will be away and when you will be back. You can also customize your message by adding your contact information or any other important details you want to share.

Step 6: Set Your Time Range

Next, you need to set the time range for your out of office message. You can choose to set it for a specific time range or for an indefinite period. To set a specific time range, click on the “Only send during this time range” checkbox and select your start and end dates. If you want to set it for an indefinite period, leave the checkbox unchecked.

Step 7: Choose Who Will Receive Your Out of Office Message

You can choose who will receive your out of office message by selecting the appropriate options under the “Inside My Organization” and “Outside My Organization” sections. You can choose to send the message to everyone or only to specific groups or individuals.

Step 8: Set Up Additional Rules

If you want to set up additional rules, such as forwarding emails to another account or sending different messages to different groups, you can do so by clicking on the “Rules” button in the bottom left corner of the Automatic Replies dialog box.

Step 9: Save Your Settings

Once you have set up your out of office message and rules, click on the “OK” button to save your settings. Your automatic replies will now be sent to the recipients you have selected.

Question and Answer

Q: Can I customize my out of office message?

A: Yes, you can customize your out of office message by adding your own text and contact information.

Q: Can I set up different messages for different groups?

A: Yes, you can set up different rules for different groups by clicking on the “Rules” button in the Automatic Replies dialog box.

Q: Can I set up my out of office message for a specific time range?

A: Yes, you can set up your out of office message for a specific time range by selecting the appropriate dates in the Automatic Replies dialog box.

Q: Can I forward my emails to another account while I am away?

A: Yes, you can set up forwarding rules by clicking on the “Rules” button in the Automatic Replies dialog box.

Q: How do I turn off my out of office message?

A: To turn off your out of office message, go back to the Automatic Replies dialog box and click on the radio button next to “Do not send automatic replies”.