How To Share Google Calendar With Team

Introduction

Sharing your Google Calendar with your team can be a great way to keep everyone on the same page. Whether you’re scheduling meetings, deadlines, or events, having access to each other’s calendars can streamline your workflow and improve communication.

Step 1: Open Google Calendar

To share your calendar with your team, start by opening Google Calendar. You can do this by visiting calendar.google.com or by clicking on the Google Calendar icon in your Google Apps menu.

Step 2: Select Your Calendar

Next, select the calendar that you want to share with your team. You can do this by clicking on the calendar name in the left-hand sidebar.

Step 3: Click on the Settings Gear

Once you’ve selected your calendar, click on the settings gear in the top right-hand corner of the screen. This will open a drop-down menu.

Step 4: Click on “Settings”

In the drop-down menu, click on “Settings”. This will take you to the settings page for your calendar.

Step 5: Click on the “Share with Specific People” Option

On the settings page for your calendar, scroll down until you see the “Share with specific people” option. Click on this option to continue.

Step 6: Add Your Team Members’ Email Addresses

Next, add the email addresses of the team members that you want to share your calendar with. You can choose to give them permission to make changes to the calendar or just view it.

Step 7: Choose Permissions

Once you’ve added your team members, choose the permissions that you want to give them. You can choose to let them make changes to events or just view them.

Step 8: Click “Send”

After you’ve chosen the permissions for your team members, click “Send”. This will send invitations to your team members to access your calendar.

Step 9: Check Your Team Members’ Email Addresses

Make sure that your team members check their email addresses for the invitations to access your calendar. They’ll need to accept the invitations to start viewing or editing your calendar.

Step 10: Start Collaborating

Once your team members have accepted the invitations, you can start collaborating on your calendar. You can create events, deadlines, and meetings that everyone can see and modify as needed.

Question and Answer

Q: Can I share my calendar with people outside of my team?

A: Yes, you can share your calendar with anyone, not just your team members. When you add someone’s email address, you’ll have the option to choose whether they can view or edit your calendar.

Q: How do I remove someone from my shared calendar?

A: To remove someone from your shared calendar, go to the settings page for your calendar and click on the person’s name. From there, you can choose to remove their access to your calendar.

Q: Can I share a specific event on my calendar?

A: Yes, you can share a specific event on your calendar by clicking on the event and choosing the “Share” option. From there, you can add email addresses and choose the permissions for each person.