{"id":921,"date":"2023-04-21T17:58:24","date_gmt":"2023-04-21T10:58:24","guid":{"rendered":"http:\/\/example.com\/?p=921"},"modified":"2023-04-21T17:58:24","modified_gmt":"2023-04-21T10:58:24","slug":"how-to-schedule-out-of-office-in-outlook-calendar","status":"publish","type":"post","link":"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/","title":{"rendered":"How To Schedule Out Of Office In Outlook Calendar"},"content":{"rendered":"<div class=\"82b01d71444d3e69a652818c0bea2a3a\" data-index=\"1\" style=\"float: none; margin:10px 0 10px 0; text-align:center;\">\n<script type=\"text\/javascript\">\r\n\tatOptions = {\r\n\t\t'key' : '4a1f1119f949a4af74d56b8a3af8b867',\r\n\t\t'format' : 'iframe',\r\n\t\t'height' : 250,\r\n\t\t'width' : 300,\r\n\t\t'params' : {}\r\n\t};\r\n\t\r\n<\/script>\n<\/div>\n<article>\n<figure><noscript><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/tse1.mm.bing.net\/th?q=how%20to%20schedule%20out%20of%20office%20in%20outlook%20calendar\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" width=\"640\" height=\"360\" \/><\/noscript><img decoding=\"async\" class=\"v-cover ads-img\" src=\"https:\/\/tse1.mm.bing.net\/th?q=how%20to%20schedule%20out%20of%20office%20in%20outlook%20calendar\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><figcaption>How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central from www.windowscentral.com<\/figcaption><\/figure>\n<p>Out of office messages are essential for informing your colleagues and clients about your unavailability. With Outlook Calendar, you can easily schedule your out of office message and ensure that everyone who tries to contact you gets a response. In this tutorial, we will guide you through the steps to schedule out of office in Outlook Calendar.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_61 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-658642448f5d9\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-658642448f5d9\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_1_Open_Outlook_Calendar\" title=\"Step 1: Open Outlook Calendar\">Step 1: Open Outlook Calendar<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_2_Create_a_New_Appointment\" title=\"Step 2: Create a New Appointment\">Step 2: Create a New Appointment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_3_Set_the_Appointment_Details\" title=\"Step 3: Set the Appointment Details\">Step 3: Set the Appointment Details<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Question_What_should_I_write_in_the_body_of_my_out_of_office_message\" title=\"Question: What should I write in the body of my out of office message?\">Question: What should I write in the body of my out of office message?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_4_Set_the_Date_and_Time\" title=\"Step 4: Set the Date and Time\">Step 4: Set the Date and Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_5_Set_the_Reminder\" title=\"Step 5: Set the Reminder\">Step 5: Set the Reminder<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_6_Set_the_Availability\" title=\"Step 6: Set the Availability\">Step 6: Set the Availability<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_7_Save_the_Appointment\" title=\"Step 7: Save the Appointment\">Step 7: Save the Appointment<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Question_Can_I_customize_my_out_of_office_message_for_different_groups_of_people\" title=\"Question: Can I customize my out of office message for different groups of people?\">Question: Can I customize my out of office message for different groups of people?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_8_Turn_on_Automatic_Replies\" title=\"Step 8: Turn on Automatic Replies\">Step 8: Turn on Automatic Replies<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Question_What_is_the_difference_between_an_out_of_office_message_and_automatic_replies\" title=\"Question: What is the difference between an out of office message and automatic replies?\">Question: What is the difference between an out of office message and automatic replies?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_9_Test_Your_Out_of_Office_Message\" title=\"Step 9: Test Your Out of Office Message\">Step 9: Test Your Out of Office Message<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/w3.geleleger.nl\/dsjkc-how-to-schedule-out-of-office-in-outlook-calendar-yusaw\/#Step_10_Turn_off_Automatic_Replies\" title=\"Step 10: Turn off Automatic Replies\">Step 10: Turn off Automatic Replies<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Step_1_Open_Outlook_Calendar\"><\/span>Step 1: Open Outlook Calendar<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The first step is to open your Outlook Calendar. You can do this by clicking on the &#8220;Calendar&#8221; icon in your Outlook dashboard or by pressing &#8220;Ctrl + 2&#8221; on your keyboard. Once you have opened your calendar, select the date range for your out of office message.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_2_Create_a_New_Appointment\"><\/span>Step 2: Create a New Appointment<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To schedule your out of office message, you need to create a new appointment. Click on the &#8220;New Appointment&#8221; button in the top left corner of your calendar. Alternatively, you can right-click on the date range you selected in step one and select &#8220;New Appointment&#8221; from the dropdown menu.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_3_Set_the_Appointment_Details\"><\/span>Step 3: Set the Appointment Details<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In the appointment window, you need to set the details of your out of office message. Enter the subject of your message, such as &#8220;Out of Office&#8221; or &#8220;On Vacation.&#8221; In the location field, you can enter the reason for your absence, such as &#8220;Attending a Conference&#8221; or &#8220;Taking a Personal Day.&#8221;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Question_What_should_I_write_in_the_body_of_my_out_of_office_message\"><\/span>Question: What should I write in the body of my out of office message?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Answer: In the body of your out of office message, you should provide information about when you will return, who to contact in your absence, and whether you will have access to your email or not.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_4_Set_the_Date_and_Time\"><\/span>Step 4: Set the Date and Time<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Next, you need to set the date and time for your out of office message. In the start and end time fields, select the date and time range for your absence. You can also select the time zone if you will be traveling to a different location.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_5_Set_the_Reminder\"><\/span>Step 5: Set the Reminder<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you want to be reminded about your out of office message, you can set a reminder. Click on the &#8220;Reminder&#8221; dropdown menu and select the duration for your reminder. You can also select the reminder sound and choose to show the reminder on top of other windows.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_6_Set_the_Availability\"><\/span>Step 6: Set the Availability<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You need to set your availability to &#8220;Out of Office&#8221; to ensure that your colleagues and clients know that you are not available. Click on the &#8220;Show As&#8221; dropdown menu and select &#8220;Out of Office.&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_7_Save_the_Appointment\"><\/span>Step 7: Save the Appointment<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you have entered all the details for your out of office message, click on the &#8220;Save &#038; Close&#8221; button. Your message will be saved in your Outlook Calendar, and a notification will be sent to your colleagues and clients.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Question_Can_I_customize_my_out_of_office_message_for_different_groups_of_people\"><\/span>Question: Can I customize my out of office message for different groups of people?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Answer: Yes, you can customize your out of office message for different groups of people. You can create different appointments with different messages and set the availability for each appointment accordingly.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_8_Turn_on_Automatic_Replies\"><\/span>Step 8: Turn on Automatic Replies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In addition to scheduling your out of office message, you can also turn on automatic replies. Click on the &#8220;File&#8221; tab and select &#8220;Automatic Replies&#8221; from the dropdown menu. In the automatic replies window, enter your message and select the start and end time for your replies.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Question_What_is_the_difference_between_an_out_of_office_message_and_automatic_replies\"><\/span>Question: What is the difference between an out of office message and automatic replies?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Answer: An out of office message is a one-time message that you schedule for a specific date range. Automatic replies, on the other hand, are set to send automatically for a specific period, such as when you are on vacation or out of the office for an extended period.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_9_Test_Your_Out_of_Office_Message\"><\/span>Step 9: Test Your Out of Office Message<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Before you leave the office, it is essential to test your out of office message to ensure that it is working correctly. Send a test email to yourself or ask a colleague to send you an email to confirm that your message is being sent.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_10_Turn_off_Automatic_Replies\"><\/span>Step 10: Turn off Automatic Replies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you return to the office, don&#8217;t forget to turn off automatic replies. Click on the &#8220;File&#8221; tab and select &#8220;Automatic Replies&#8221; from the dropdown menu. In the automatic replies window, select &#8220;Do not send automatic replies.&#8221;<\/p>\n<p>That&#8217;s it! Now you know how to schedule out of office in Outlook Calendar. By following these simple steps, you can ensure that your colleagues and clients are informed about your unavailability and receive a prompt response to their emails.<\/p>\n<\/article>\n<p><!--more--><\/p>\n<section>\n<aside><img decoding=\"async\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" src=\"https:\/\/i2.wp.com\/www.windowscentral.com\/sites\/wpcentral.com\/files\/styles\/large\/public\/field\/image\/2017\/12\/outlook-showas-outofoffice_1.jpg\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>www.windowscentral.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" src=\"https:\/\/i2.wp.com\/www.windowscentral.com\/sites\/wpcentral.com\/files\/styles\/larger\/public\/field\/image\/2017\/12\/outlook-calendar-shared.jpg\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>www.windowscentral.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"Schedule an Outgoing Email in Outlook AndiTech\" src=\"https:\/\/i2.wp.com\/andi-tech.com\/wp-content\/uploads\/2019\/07\/4-2.jpg\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>andi-tech.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" src=\"https:\/\/i2.wp.com\/www.windowscentral.com\/sites\/wpcentral.com\/files\/styles\/large\/public\/field\/image\/2017\/12\/web-outlook-outofoffice-event_.jpg?itok=o-NooEty\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>www.windowscentral.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" src=\"https:\/\/i2.wp.com\/www.windowscentral.com\/sites\/wpcentral.com\/files\/styles\/large\/public\/field\/image\/2017\/12\/showas-outofoffice-option-mail-calendar.jpg\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>www.windowscentral.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"time off calendar in teams\" src=\"https:\/\/i2.wp.com\/www.groovypost.com\/wp-content\/uploads\/2017\/12\/2-Calendar-Out-of-Office-Time-and-Message.png\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>crownflourmills.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"Calendar updates in Outlook for Windows gives you time back Microsoft\" src=\"https:\/\/i2.wp.com\/techcommunity.microsoft.com\/t5\/image\/serverpage\/image-id\/110750i23D7EF6371BCC1F8?v=v2\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>techcommunity.microsoft.com<\/i><\/small><\/aside>\n<aside><img decoding=\"async\" alt=\"How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central\" src=\"https:\/\/i2.wp.com\/www.windowscentral.com\/sites\/wpcentral.com\/files\/styles\/large\/public\/field\/image\/2017\/12\/out-of-office-calendar-event-outlook.jpg?itok=dhiX_xYH\" width=\"100%\" style=\"margin-right: 8px;margin-bottom: 8px;\" \/><small>Source: <i>www.windowscentral.com<\/i><\/small><\/aside>\n<\/section>\n<!--CusAds0-->\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div>","protected":false},"excerpt":{"rendered":"<p>How to create an Outlook &#039;Out of Office&#039; calendar entry Windows Central from www.windowscentral.com Out of office messages are essential for informing your colleagues and clients about your unavailability. With Outlook Calendar, you can easily schedule your out of office message and ensure that everyone who tries to contact you gets a response. In this &hellip;<\/p>\n","protected":false},"author":1,"featured_media":4366,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/posts\/921"}],"collection":[{"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/comments?post=921"}],"version-history":[{"count":0,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/posts\/921\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/media\/4366"}],"wp:attachment":[{"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/media?parent=921"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/categories?post=921"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/w3.geleleger.nl\/wp-json\/wp\/v2\/tags?post=921"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}